Town of East Hartford

Job Title: Assessment Systems Coordinator

Salary: $57,531 to $69,929

Application Deadline: Open until Filled

Details:

GENERAL  DESCRIPTION

This is responsible and technical work requiring the ability to understand the processing and reporting of assessment information.  This position requires a good knowledge of assessment procedures and policies.  Advanced knowledge of personal computer, word processing, spreadsheet applications, relational data bases, Computer Assisted Mass Appraisal (“CAMA”) data entry and inquiry functions.

Work involves the responsibility for the accurate and timely report processing, data analysis, and data entry of assessment and C,6.MA related information as well as the provision of public service in accordance with established procedures and Connecticut State Statutes.  Provide written correspondence and/or verbal communication to taxpayers with the ability to accurately communicate assessment information.

SUPERVISION  RECEIVED

Works under the general supervision of the Assessor and/or Deputy Assessor.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Assists Real & Personal Property Assistant and Assessor in balancing Grand List and assorted State forms
  • Records incoming permits, prints associated property record cards, coordinates by appropriate neighborhood
  • Assists Deputy Assessor in field work, including measuring and listing real property data.
  • Update CAMA system to reflect value changes resulting from sketch revisions, permits, field work, and revaluation changes
  • Enters photo data into the CAMA Maintains photo log files in Microsoft Excel and backup photos on CD.
  • Assists Revaluation Team by preparing and maintaining tracking and quality control reports, updating property records and files.
  • Creates sales reports in preparation for upcoming Revaluation including statistical analysis and State reporting
  • Maintains necessary filings of Income and Expense reports using Microsoft Excel.
  • Prepares paperwork for all mailings. Uses CAMA system to retrieve data on Income producing properties.
  • Works on all aspects of Motor Vehicle Grand List.  Edits list, prices vehicles, applies exemptions according to State law and performs all related data entry as needed.
  • Prorates motor vehicle assessments according to State Statute and maintains all records and files.
  • Assists Real & Personal Property Assistant in field work verifying current businesses to update Personal Property records.
  • Assists Real & Personal Property Assistant with mailings of Personal Property Declarations, and data entry of completed declarations.
  • Answers telephones and provides counter service to the public, other town departments and State agencies.
  • Provides answers to varied assessment questions.
  • Provides clear and accurate information to the public regarding all tax credit and exemption programs.
  • Assists taxpayers in determining eligibility for such programs, completes applications. Assists in preparation of mailings for all tax credit and exemption programs.
  • Performs all necessary data entry of tax credit and exemption applications and provides assistance in all aspects of balancing State reports.
  • Design and maintain Assessor’s pages in town website in conjunction with IT department. Coordinate responses to all email inquiries to Assessor’s Office from website.
  • Prepares transmittal for FOI funds.
  • Provides clerical and technical support for other staff members as required. Works on special projects as required.
  • Organizes work according to standard office procedures, establishing task priorities within work assignments.

KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to acquire working knowledge of State and Local laws, regulations and procedures pertaining to an Assessment office.
  • Advanced knowledge of word processing, computer spreadsheet, and data base programs .
  • Ability to make statistical and mathematical computations speedily and accurately.
  • Ability to establish and maintain effective working relationships with superiors, associates and the general public.
  • Ability to coordinate and establish task priorities within work assignments.
  • Ability to effectively communicate verbally via telephone or in person.
  • Ability to effectively communicate in writing technical information to members of the public.
  • Knowledge of general office procedures, practices and equipment Ability to follow written and oral instruction.

QUALIFICATIONS

  • Graduation from an accredited college with a minimum of an associates degree  with major course work in business administration, public administration or any relevant discipline with a focus on financial applications.
  • At least three years experience in an administrative position including work with administrative operations encompassing the day to day use of personal computers; or any additional college credits above an associate’s degree may  be  substituted  for years  of  experience which provides the necessary knowledge, abilities and skills as stated in the job description.

SPECIAL REQUIREMENTS

  • AAT or CCMA designation is desirable.

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