Town of Simsbury

Job Title: Assessor's Aide

Salary: $25.62–$30.59 an hour

Hours: Full Time - 35 Hours per week

Application Deadline: April 4, 2021; 11:59 PM

Details:

POSITION DESCRIPTION
Provides administrative assistance in the Assessor’s Office and performs responsible recording and filing duties.

SUPERVISION RECEIVED

Receives general supervision from the Assessor and task direction from the Assistant Assessor.

ESSENTIAL JOB FUNCTIONS (GENERAL OVERVIEW)

  • Works closely with assessor and assistant assessor in accomplishing daily tasks.
  • Daily work on the QDS (Quality Data Service, Inc.) and e-quality computer systems.
  • Screens and routes telephone calls and messages to appropriate person.
  • Performs typing, filing and related administrative tasks in the updating and maintenance of all records of the Assessor, including street cards, increase notices, mapping/GIS, etc.
  • Performs tasks in the preparation and updating of the Grand List, including town-wide revaluation.
  • Maintains extensive records including veterans data base; motor vehicle exemption records; and elderly and disabled homeowners benefits records.
  • Compiles annual Personal Property Declaration mailing list for Assessor’s approval; mails Declarations; compiles and enters values in the CAMA Personal Property System upon receipt of returned Declarations.
  • Compiles mailing list for Income and Expense reports to be filed by commercial real estate owners; mails reports and tracks completed reports for revaluation purposes.
  • Mails applications and issues aircraft registrations for Simsbury Airport.
  • Provides information and assistance to attorneys, realtors and members of the public.
  • Assists the public, especially elderly and disabled homeowners, veterans and active duty members in completing tax exemption applications.
  • Performs routine correspondence via regular mail and email with taxpayers and attorneys in regard to all types of assessment issues.
  • Makes corrections, credits and pro-rations on motor vehicle, real estate and personal property assessments. This includes adding and removing benefits from Grand List.
  • Deposits cash and checks received by the Assessor’s Office in the Town Clerk’s cash register.
  • Works closely with the Tax Collector, Town Clerk, Building, Planning and Engineering departments.
  • Reads land records to cull each filing which affects title to real estate; interprets each deed and accompanying map to make required changes in the CAMA system and QDS; and informs Assessor of any “important” deeds which may affect assessment and also provides Tax Collector with deed information to which that office may not be privy in the normal course of duties (i.e., foreclosure, death of taxpayer or legal name change).
  • Twice yearly, accepts applications to the Board of Assessment Appeals;  speaks with taxpayers concerning the appeal procedure and provides packets to the Board members at meeting time; maintains schedule of meetings and corresponds with appellants; calculates reductions and mails results of Board decisions.
  • Substitutes for tax clerks as needed.

NOTE:  The above is an overview of responsibilities and is not meant to be all-inclusive.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES 

  • Knowledge of basic office procedures including data entry, filing, scheduling, posting and record keeping.
  • Knowledge of assessment laws, rules and policies and sufficient knowledge of assessment principles to be able to provide an explanation to taxpayers of common assessment matters.
  • Ability to use a computer to enter and retrieve information.
  • Ability to deal tactfully and effectively in person and over the phone with commission and board members, Town officials, staff members and the general public.
  • Ability to work under a minimum of supervision.
  • Ability to follow written and oral instructions.
  • Ability to acquire a working knowledge of procedures pertaining to the mission of the assigned department.
  • Ability to type accurately.
  • Ability to type letters, forms, notices and reports for review and signature of supervisor.
  • Ability to maintain accurate files and records.
  • Ability to assign value to motor vehicles according to the guidelines set by the State of Connecticut each year.Ability to understand the purpose of all types of deeds and to read real estate maps and descriptions.Ability to prepare and maintain attendance records accurately.
  • Ability to greet the public and offer assistance.
  • Ability to perform accurate mathematical computations.
  • Ability to capably operate office equipment as required, including but not limited to, typewriter, calculator, copy machine, fax machine, computers, printers, cash register and postage machine.

REQUIRED PHYSICAL AND MENTAL EFFORT AND ENVIRONMENTAL CONDITIONS 

  • The physical and mental effort demands as well as the environmental conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Must be able to sit at a desk or stand and work continuously for extended periods of time.
  • Ability to talk and hear.
  • Ability to use hands to finger, handle, or operate objects, tools, or controls and reach with hands and arms.
  • Specific vision abilities required by this job include close vision and the ability to adjust vision.
  • Works in office setting subject to frequent interruptions and background noises.
  • Includes exposure to video display terminals on a daily basis.
  • Ability to move reports and office equipment by exerting up to ten (10) pounds of force.
  • Ability to file letters, correspondence, reports, etc. in file cabinet drawers ranging from 1′ to 6′ from the floor. Ability to handle stressful situations.
  • Ability to move throughout Town buildings and sites.

REQUIRED MINIMUM QUALIFICATIONS:

High School graduate plus two years of general office experience with increasingly responsible office administrative experience, which should include work in an assessor’s office.  Ability to effectively interface with the general public.  Ability to type and use varied office equipment.  Ability to enter, access and process information contained in file records and computer data bases.

LICENSE OR CERTIFICATE

Completion of the educational portion of the program leading to designation as an Assessment Administration Technician by the Connecticut Association of Assessing Officer’s and successful passage of the exam for the same designation within three years of appointment to the position.

NOTE:  The above is an overview of responsibilities and is not meant to be all-inclusive.

Town of Simsbury
933 Hopmeadow St.
Simsbury, Connecticut, 06070
Phone  (860) 658-3291

Website  http://www.simsbury-ct.gov/jobs