Connecticut Association of
Assessing Officers

The Town Hall Administrative Specialist provides administrative, analytical and technical support in the operations of the Assessor’s Office, Tax Collector’s Office, and Town Clerk’s Office.
The ideal candidate will have a High School graduate plus two years of general office experience with increasingly responsible office administrative experience. Ability to effectively interface with the general public.

All applications must be submitted online at: www.simsbury-ct.gov/jobs

If you have any problems while using the online application system, or if you require a reasonable accommodation to apply for this position, please contact our office at (860) 658-3291.

Essential Job Functions
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function to satisfaction.

• Works closely with the Assessor, Tax Collector, and Town Clerk in accomplishing daily tasks.
• Performs typing, filing and related administrative tasks
• Opens and files incoming mail/posts outgoing mail
• Answers telephone calls/takes messages
• Communicates with customers through various methods including in person and phone.
• Performs tasks in the preparation and updating of the Grand List.
• Reviews surveys filed with Town Clerks office with Tax Map/GIS for accuracy and identify parcels for Tax Map updates
• Processes original land record mail-backs
• Scans land records
• Prepares and mails DRS Conveyance Tax Forms and Checks to the Department of Revenue Services
• Files agendas/minutes
• Indexes burial/cremation certificates
• Proofs archival land record copies against originals
• Processes daily cash/checks; verifies totals against daily register report and prepares deposit slip
• Receives and processes revenue collections for the Town.
• Works on Certificates of Corrections relating to motor vehicles
• Processes return mail for the Tax Office.
• Balances cash register(s).
• Performs additional duties as assigned.

Requirements of Work
High School graduate plus two years of general office experience with increasingly responsible office administrative experience. Ability to effectively interface with the general public.

Knowledge, Ability, and Skill
In addition to the requirements of work, the individual should also have the following knowledge, ability, and skill:

• Knowledge of basic office procedures including data entry, filing, scheduling, posting and record keeping.
• Knowledge of rules and policies and ability to provide an explanation to residents on various matters.

Ability To:

• Use a computer to enter and retrieve information.
• Deal tactfully and effectively in person and over the phone with commission and board members, Town officials, staff members and the general public.
• Work under a minimum of supervision.
• Follow written and oral instructions.
• Acquire a working knowledge of procedures pertaining to the mission of the assigned department.
• Type letters, forms, notices and reports for review and signature of supervisor.
• Maintain accurate files and records.
• Greet the public and offer assistance.
• Perform accurate mathematical computations.
• Capably operate office equipment as required, including but not limited to, calculator, copy machine, fax machine, computers, printers, cash register and postage machine

Skill in

• Oral and written communications.
• Accurately typing
• Customer Service.

Necessary Special Requirements
Current Motor Vehicle Operator’s License