Town of Fairfield

Job Title: Administrative Support III

Salary: $57,541 - $67,458

Hours: 8:30 am to 4:30 pm

Application Deadline: Open until Filled



Position Definition: This class is distinguished from the class of Administrative Support I and II and provides office manager/executive assistant type support to a department or division or multiple departments or divisions.

Department:  Tax Assessor and As Assigned (May act as permanent floater to multiple departments or divisions)

General Statement of Duties: Performs varied and difficult/complex clerical and/or sub-professional accounting tasks. Responds to questions from the public concerning a number of different services or provides explanations to semi-technical regulations in a specialized field.  Supervises the collection and compilation of complex statistical data from a variety of source materials. Supervises or personally prepares payroll, budget records, vouchers, requisitions and other data.  Schedules and assigns tasks to subordinate clerks and reviews their work for accuracy and completeness.  Trains subordinate staff in office policies and procedures including department specific software.  Establishes complex cross reference files and file categories.  Supervises the maintenance of revenue and appropriation ledgers and prepares periodic and special financial reports, when required.   Provide direct administrative support to supervisor/manager which may include maintaining calendars, proofreading, drafting correspondences of a various level of complexity.  Provides a high level of support and acts independently within assigned parameters.  Maintain strict confidentiality depending on assignment.  Includes all tasks outlined in the Adm. Sup. I and II job descriptions. **

Additional Duties:  Operates various office machines, including, but not limited to calculators, copiers, faxes and personal computers.  Enters information and retrieves data from MUNIS financial and/or HR systems.  Performs related duties as required.

Supervised By:  Receives general supervision from the Department Head or designee.

Qualifications Profile: The skills and knowledge required would generally be acquired with a High School Diploma or GED and three (3) years’ experience performing moderately difficult administrative or account keeping tasks. 
Thorough knowledge of office terminology, procedures and equipment; thorough knowledge of business arithmetic and English.
Thorough knowledge of the regulations and practices of the office to which assigned.  Good knowledge of modern clerical account keeping practices.
Some knowledge of professional accounting practices.
Ability to follow complex oral and written directions and to prepare complex fiscal and other reports.
Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.  Ability to effectively communicate orally and in writing; ability to plan and supervise the work of others.
Ability to utilize various office automation software, including word processing systems, spreadsheets and database management programs.
Ability to deal effectively with others, including the public, and co-workers.   

License or Certificate:  Not Applicable.

Note:  The above tasks and responsibilities are illustrative only.  The description does not include every task or responsibility.

The Town of Fairfield is an Equal Opportunity Employer.  Please email, mail, or fax your application to us or apply online.

Sullivan Independence Hall
725 Old Post Road
Fairfield, CT 06824
Phone:  203-256-3057
Fax:  203-256-3059