Job Title: Deputy Assessor
Hours: Part-time - 19.5 hours per week
Application Deadline: Open until Filled
GENERAL STATEMENT OF DUTIES:
Perform advanced clerical work in the maintenance of the real and personal property assessment roll. Utilize complex software packages and existing records to create and maintain computerized maps and property database. Communicate with the public to provide information, explain procedures and answer a wide variety of questions. Apply a wide range of clerical skills to perform independently in accordance with relevant policies, statutes, regulations and procedures. Responsible for work involving the processing, recording and reporting of properties and exemptions for the Town’s assessment and balances Grand List to same. Considerable degree of responsibility and thoroughness required of the position.
Works under the general direction and supervision of the assessor; may receive general direction and supervision from the Director of Finance.
EXAMPLES OF DUTIES:
- Serves as tax assessor in the absence of the tax assessor, scheduling and overseeing work of the office staff
- Provides assistance to the Assessor in the following areas:
- Formulating of the Grand List including all real property, personal property, motor vehicles, grant programs, elderly and veteran exemptions
- Maintenance and system design changes with respect to the Computer Assisted Mass Appraisal (CAMA) system
- Maintenance and design changes in every assessment related phrase of the Assessment Tax Roll (ATR) Systems
- Assumes a lead role with the development of all records and reports required by the Assessor including the standardization of departmental records.
- Prepares reports from a combination of data bases which will be used in the analysis of market data and value conclusions.
- Deals directly with the public and Town Departments furnishing information regarding assessments, maps and property locations; checks assessment maps and card files for location of properties and definition of lot lines
- Makes yearly changes on property cards for all veterans disability benefits
- Records information and accepts applications for special veteran’s exemptions
- Processes personal property declarations; arranges public appointments with the BAA
- Reads deeds to determine changes and transfers of title and ownership of property.
- Records and updates all street summery cards.
- Completes sales ratio forms for the State
- Assists in compiling the Town’s Grand List and balancing all amounts of real estate and personal property
- Assists with checking motor vehicles and placing values thereon; pro-rates some motor vehicles; Makes correction slips for Tax Department
- Accepts and processes social security disabilities and various exemptions; assists in the administration of circuit breaker and freeze programs and renter’s programs
- Assists in annual mailings to elderly homeowners; accepts applications and calculates benefits for qualified elderly homeowners and renters; pro-rates same upon sale of property or death of homeowner
- Assists on preparation of supplemental automobile lists; performs computer entries and verifications, arranges, compiles and tabulates data
- Compiles records and reports for various agencies and the State. Performs other related duties as required.
KNOWLEDGE SKILL AND ABILITY:
- Considerable knowledge of the office methods and procedures of basic bookkeeping principles, methods and practices as applied to routine accounting transactions.
- Ability to follow written and oral instructions; considerable ability to deal cooperatively, effectively and tactfully with the general public and other employees
- Considerable ability to perform mathematical computations accurately;
- Knowledge of the use and application of the computer as well as other office and accounting machines.
- Ability to maintain complex files and simple financial records and to prepare clerical and financial reports and statements from the computer.
- Ability to assume responsibility nature; considerable knowledge of the Connecticut assessment laws
- Basic knowledge of general appraisal principles as they relate to real and personal property valuation;
- Knowledge of State laws, ordinances and Town Charter provisions governing the powers and duties of the Assessors preferred.
EXPERIENCE AND TRAINING:
Graduate from high school or equivalent or related field and five (5) years’ experience with tax assessingIappraisal and administrative systems used in the Assessor’s Office. Or any equivalent combination of experience and training which provides a demonstrated potential for performing the duties of the position.
Must have a valid class 3 Connecticut driver’s license.
Applications can be submitted via email: firstname.lastname@example.org or by mail:
East Haven, CT 06512